Davis Division of The Academic Senate
Bylaws

I. Authority
II. Membership
III. Quorum
IV. Officers and Divisional Representatives
     10. Officers
     11. Chairperson
     11.5. Chair-Elect
     12. Vice Chair
     13. Secretary
     14. Divisional Representatives
     15. Term of Office
     16. Elections
     17. Mail Ballot
V. Meetings
     18. Meetings
     19.
     20.
     22.
     23.
VI. Committees of the Davis Division
     TITLE I. General Provisions
          28. General Provisions
          29. Regular Standing Committees
          30. Joint Standing Committees
          31. Special Committees
          32. Task-forces
          33. Powers and Responsibilities of Committees
     TITLE II. The Representative Assembly
          34. Membership
          35. Responsibilities and Functions
          36. Conduct of Meetings
     TITLE III. The Committee on Committees
          38. Membership
          39. Election and Term of Office
          40. Powers and Responsibilities
     TITLE IV. The Academic Personnel Process
          41. Authority on Personnel Committees
          42. Committee on Academic Personnel
          43. Faculty Personnel Committees
          44. Academic Personnel Advisers
          45. Review of Personnel Actions
     TITLE V. List of Regular Standing Committees, their powers and duties
          46. Academic Freedom and Responsibility
          48. Academic Planning and Budget Review
          50. Admissions and Enrollment
          52. Affirmative Action and Diversity
          56. Courses of Instruction
          60. Distinguished Teaching Award
          64. International Studies and Exchanges
          71. Elections, Rules and Jurisdiction
          72. Emeriti
          73. Executive Council
          76. Faculty Research Lecture
          77. Faculty Welfare
          79. Grade Changes
          80. Graduate Council
          81. Graduate Student Privilege Adviser
          83. Library
          87. Privilege and Tenure
          88. Public Service
          99. Research
          111. Student-Faculty Relationships
          113. Transportation and Parking
          121. Undergraduate Council
          123. Undergraduate Scholarships
     TITLE V.
     (A) List of Joint Standing Committees, Their Powers
          126. Joint Personnel
     (B) List of Special Committees, Their Powers and Duties
          129. Special Committee on the UC Davis Honors Challenge
     TITLE VI. Faculties of the Davis Division
          133.
          137. Faculty Authority
          138.
          139.
          141. Faculty of the College of Letters and Science
          143. Faculty of the College of Agriculture and Environmental Sciences
          145. Faculty of the College of Engineering
          147. Faculty of the School of Veterinary Medicine
          149. Faculty of the School of Law
          150. Faculty of the School of Medicine
          151. Faculty of the Graduate School of Management
          152. Faculty of the School of Education
          153. Faculty of the College of Biological Sciences
VII. Order of Business
          158.
          160.
          165.
          170.
VIII. Legislation and Amendments
          175. Definitions
          180.
          185.
          190.
          191.
          192.
          193.
          195.
          200.
     16. Elections

PART I.      AUTHORITY

1.

1. The Davis Division is a committee of the Academic Senate, University of California, and shall have authority to organize, to select its own officers and committees, and to adopt for the conduct of its business rules and regulations not inconsistent with the Bylaws and Regulations of the University Academic Senate and the Standing Orders of The Regents of the University of California.
   

2. Subject to the provisions of the Bylaws of the Academic Senate, the Davis Division is authorized to receive and consider reports and recommendations from the Faculties of colleges and schools located wholly or partly on the Davis campus, from its divisional committees, from local administrative officers, and from the other Divisions. It is authorized to originate and take final action on legislation substantially affecting only the Davis Division; to establish Faculties in schools and colleges located wholly on the Davis campus, to transmit directly to the President resolutions on any matter of University concern, subject to the provisions of University Academic Senate Bylaw 311; and to submit reports and recommendations to the Senate or to the Assembly concerning changes in Senate legislation and such other matters as it may deem appropriate.
   

3. The Davis Division shall authorize and supervise all courses of instruction in the colleges and schools on the Davis campus, except as otherwise provided in the Bylaws of the University Academic Senate or in the Standing Orders of The Regents. The Division shall recommend to the President of the University all candidates for degrees who complete requirements for those degrees in a school, college, or graduate division subject to the jurisdiction of the Division. (Am. 1/26/71)
   

4. All business of the Davis Division except as provided otherwise in the Bylaws of the Division of the Academic Senate shall be transacted by the Representative Assembly of the Division. (Am. 10/19/71, effective 12/21/71)
   

PART II.      MEMBERSHIP

3.

1. The Davis Division of the Academic Senate shall consist of the President of the University ex officio and all members of the Senate whose duties lie primarily on the Davis campus. Membership shall be determined by the Division under policies established by the Assembly of the Academic Senate in accordance with the Standing Orders of The Regents.
   

2. A member of the Senate holding only a statewide appointment is entitled to enrollment in any one Division of his or her choice. He or she may, therefore, be enrolled in the Davis Division upon reporting this choice to the Secretary of the Davis Division.
   

3. Any member of another Division of the Senate may attend meetings of the Davis Division and have the privilege of the floor, but may not vote. A member of the Senate temporarily assigned to the jurisdiction of the Davis Division may temporarily transfer his or her voting privilege to the Davis Division by reporting this transfer to the Secretary of the Division.
   

PART III.      QUORUM

7.

PART IV.      OFFICERS AND DIVISIONAL REPRESENTATIVES

10.

11.      Chair (Am 06/09/05)

1. A Chair of the Davis Division shall assume that office automatically after service as the Chair-Elect of the Division. The term of office for the Chair shall be two years.
   

2. The Chair shall preside at meetings of the Representative Assembly of the Davis Division and shall serve ex officio as a member of the Assembly of the Academic Senate. (Am. 10/19/71, effective 12/21/71; Am. 5/23/78)

11.5.      Chair-Elect (Approved 06/09/05)

1. A Chair-Elect of the Davis Division shall be appointed by the Committee on Committees of the Division and noticed at the first meeting of the Representative Assembly after January 1 of the second year of the incumbent Chair’s term. The Chair-Elect shall assume the office of Chair of the Division on the following September 1. Selection may be made from all members of the Davis Division including the Divisional Vice Chair. In making its selection, the Committee on Committees shall consult in confidence with other committees and officers of the Davis Division.
   

2. The Chair-Elect shall confer regularly with the Chair of the Division and participate in the activities of the Executive Council, to insure thereby that the programs of the Division are not impaired by a change in its leadership.
   

12.      Vice-Chair (Am 06/09/05)

1. A Vice-Chair of the Davis Division shall be appointed annually by the Committee on Committees of the Division.
   

2. The Vice-Chair shall preside at meetings of the Representative Assembly in the absence of the Chair. In the event of the death, resignation, or prolonged incapacity of a Chair, the Vice-Chair shall serve as Acting Chair until the Committee on Committees appoints a replacement Chair, in accordance with DD 40(I). (Am. 10/19/71, effective 12/21/71; Renum. 12/80; Am. 2/23/99)
   

13.      Secretary (Am 06/09/05)

1. A Secretary of the Davis Division shall be appointed annually by the Committee on Committees of the Division.

2. In the event of the death, resignation, or prolonged incapacity of the Vice Chair, the Secretary shall assume the duties of the Vice Chair until the Committee on Committees fill the vacancy, in accordance with Davis Division Bylaw 40(I). (Am. 2/23/99)

3. The Secretary shall issue to all members of the Division notices for all meetings of the Representative Assembly and shall keep and distribute to all members of the Division the minutes of all such meetings according to the provisions of Davis Division Bylaw 22. The Secretary shall also keep, for reference on the Davis campus, a permanent file of all calls and notices of meetings of the Assembly of the Academic Senate, together with any appended material. (Am. 10/19/71, effective 12/21/71; Renum. 12/80; Am. 10/20/97; Renum. 2/23/99)

4. At the beginning of each academic year, the Secretary shall send to each committee chair a copy of whichever Bylaws of the Davis Division relate to the work of the committee in question. (Renum. 2/23/99)

5. The Secretary of the Davis Division is authorized to refer directly to the appropriate standing committee any or all questions placed in his or her hands for presentation to the Davis Division, including petitions of students. (Renum. 2/23/99)

6. Under the supervision of the Committee on Elections, Rules and Jurisdiction, the Secretary shall conduct all elections in the Davis Division for which a postal ballot is required. (Renum. 2/23/99)

7. The Secretary of the Division shall maintain the archives of the Davis Division, including a compilation of all policies adopted by any divisional committee, according to the provisions of Davis Division Bylaw 28.G.

14.      Divisional Representatives

1. The Davis Division shall be represented in the Assembly of the Academic Senate by the Chairperson of the Division ex officio and by the number of Divisional Representatives authorized by the University Academic Senate.

2. Not later than February 1 each year the Secretary shall initiate the election of the Divisional Representatives by sending to each member of the Davis Division a notice that nominations for the position of Representative to the Assembly will be accepted during the next ten days and specifying the number of terms to be filled and the date and time after which nominations will no longer be accepted. Each nomination shall be in writing and shall contain a statement that the nominee will accept the nomination and a brief biography (of 120 words or less). Each nomination shall be signed by five members of the Davis Division. If the total number of nominations received is not equal to at least twice the number of positions to be filled, the Committee on Committees shall make nominations, if any, up to at least the number of positions to be filled. (Am. 1/22/73; 6/4/85; 10/20/97)

3. As many Divisional Representatives as there are terms to be filled shall be elected each year, and elected Representatives shall serve for terms of two years. The Committee on Committees of the Davis Division shall appoint Divisional Representatives as necessary to complete any unfulfilled term or terms. No member of the Senate shall serve as a Divisional Representative for more than two consecutive terms, but he or she shall become eligible to serve again after the lapse of two or more years following conclusion of his or her second consecutive term.

4. Election of Divisional Representatives shall be by postal ballot in accordance with the applicable provisions of Bylaw 16. The ballot shall contain a brief biography of each nominee. (Am. 1/22/73)

5. First, second and third alternate Divisional Representatives to serve in the absence or disability of any regular Representative of the Assembly shall be selected by the Committee on Committees immediately following the election of the regular Divisional Representatives. Each alternate Divisional Representative shall serve for a two-year term. (Am. 4/23/79; 6/9/81)

15.      Term of Office

All officers specified under Part IV of these Bylaws shall be chosen during the spring term. They shall serve from September 1 through the following August 31 or, in the case of a replacement, from the date of appointment through the following August 31. (Am. 1/20/70)

16.      Elections

1. When elections by postal ballot are required by the Bylaws or ordered by other action of the Davis Division, they shall be conducted by the Secretary of the Davis Division under the supervision of the Committee on Elections, Rules and Jurisdiction and with the assistance of such other tellers as the Committee deems necessary.

2. Notice of Election
   1. Elections other than Representative Assembly. Not less than 30 days prior to any election the Secretary shall initiate such election by sending to each member of the Davis Division a notice that nominations for the office in question will be accepted during the next ten days and specifying the date and time after which nominations will no longer be accepted. Each nomination shall be in writing, shall contain a statement that the nominee will accept the nomination, and shall be signed by five members of the Davis Division.

   2. Election of Members-at-Large of the Representative Assembly. Not later than April 1 of each year in which an election is to be held, the Secretary shall notify the voting members of the Division of the procedure for nominating members-at-large and shall call for nominations. Nominations shall be by petition filed with the Secretary before April 15. Each nomination petition shall be signed by three voting members of the Division and shall contain a statement that the nominee will accept the nomination. If the total number of nominations received by April 15 (including at least the number of assistant professors required by Bylaw 34 (A)) is not equal to at least twice the number of members-at-large to be elected, the Committee on Committees shall make nominations, if any, up to at least the number of positions to be filled.(Am. 10/19/71, effective 12/21/71; Am. 11/17/95; 6/4/85)

3. Except as provided otherwise for the election of members of the Representative Assembly, balloting shall be conducted as follows:
   1. Not less than ten days after the time for receiving nominations has expired, the Secretary shall send to the members of the Division a ballot containing, in alphabetical order, the names of those persons who have been nominated as herein before prescribed. This ballot shall be accompanied by a list of the nominees, together with the names and departmental affiliations of those nominating each, a statement that the ballot is to be returned within ten days to the Secretary, and instructions concerning the proper method of returning the ballot. Each voter receives a plain envelope in which to enclose the marked ballot and a second envelope addressed to the appropriate secretary to be used for the return of the sealed ballot. The envelope addressed to the Secretary provides a space for the signature of the voter. Ballots lacking this validating signature are void.

   2. Election to an office shall be determined by a plurality. The candidates receiving the highest number of votes shall be declared elected. In elections to fill vacancies with different length terms, the candidates receiving the highest numbers of votes shall be declared elected to the longer terms of office in the order of their total votes. In case of tie votes, the ranking of candidates shall be determined by lot. (Am. 6/4/85)

   3. No ballot shall be valid on which more names are marked than the number of vacancies to be filled. (Renum. 6/4/85)

   4. Any voter who spoils a ballot may, by tearing it across once and returning it to the Secretary, obtain another ballot. (Renum. 6/4/85)

   5. In case the number of persons nominated as herein above prescribed is not in excess of the number of places to be filled, the election by postal ballot shall be omitted and the Secretary of the Davis Division shall, if so instructed by the Representative Assembly, declare all nominees elected. The candidates, who are to serve terms of different lengths, if any, shall be determined by lot. (Am. 10/19/71, effective 12/21/71; Renum. 6/4/85; Am. 10/20/97)

4. Balloting for Members-at-Large of the Representative Assembly. Candidates shall be listed on the ballot in a random order determined using computer-generated random numbers. Candidates shall be elected according to points assigned in the following manner. For each ballot, the candidate who is ranked first shall receive a score of 1. The candidate who is ranked second shall receive a score of 2; the candidate who is ranked third, a score of 3; and so forth, as far as candidates are ranked. Any candidate who is unranked shall receive a score equal to the number of vacancies on the ballot plus one. The scores for each candidate shall be summed up over all valid ballots, and the candidates ranked from the lowest total score to the highest. Candidates shall be declared elected in ascending order from the lowest score up to the total number of vacancies to be filled. In the case that candidates receive equal scores, ties shall be broken in the following manner. The candidate who received the highest number of first place votes shall be selected. In the case that candidates also have equal numbers of first place votes, then the candidate who received the highest number of second place votes shall be selected; and so on, until the tie is broken. In the event that a tie cannot be broken in this manner, the candidate who listed first on the ballot shall be elected to fill the remaining vacancy. In no case shall the number of elected candidates who are assistant professors plus the number of continuing representatives who are assistant professors be reduced below five.

   If no assistant professors need be elected, then candidates B and A would be elected. If one assistant professor needed to be elected and candidates A and C were assistant professors, then candidates B and A would still be elected. If, however, candidate A was not an assistant professor, but candidates C and D were assistant professors, then candidates B and D would be elected.

   In the event that more candidates receive equal scores than the number of representative positions left to be filled, the remaining representatives will be elected in the order printed on the ballot until the total number of required representatives is elected.

   (Please refer to page 40 for an illustration of the procedure)

17.

PART V.      MEETINGS

18.

19.

20.

22.

23.

PART VI.      COMMITTEES OF THE DAVIS DIVISION

     TITLE I.      GENERAL PROVISIONS (Am 06/09/05)

28.

1. Committees of the Davis Division include the Representative Assembly, the Committee on Committees, regular standing committees (including the committee on Academic Personnel, the Faculty Personnel Committees, and the Committee of Academic Personnel Advisers), joint standing committees, special committees, task-forces, and the Faculties of colleges and schools. (Am. 4/21/80; 1/27/81; 5/24/01; 06/09/05)

2. All committees of the Davis Division shall report to the Representative Assembly of the Division and are subject to its jurisdiction on all matters of policy. All committees shall implement, within the limits of Senate authority, any policy or direction adopted by a majority vote of the Representative Assembly or the Division through a mail ballot. [See Davis Division Bylaw 35] (Am. 06/09/05)

3. Only members of the Academic Senate may vote in divisional committees when those agencies or committees are taking final action on any matter for the Academic Senate, or giving advice to University officers or other non-Senate agencies in the name of the Davis Division. Persons other than Senate members may be given the right to vote on other questions, such as those that involve only recommendations to other Senate agencies, but only by explicit Bylaw provisions. Members of the Davis Division appointed or elected to represent the Division on joint committees, taskforces, or to other non-Senate agencies may not abridge the duties or powers of any standing committee or take a final action in the name of the Division unless by reference to, and with the advice and consent of, the relevant standing committee, the Representative Assembly, or the Division through a mail ballot. (Am. 06/09/05)

4. All written reports submitted by committees of the Davis Division to the Representative Assembly shall be posted on a World Wide Web site, the address of which is clearly indicated on the agenda for the meeting to which they are submitted and shall be simultaneously sent to Department Chairs of all academic units. (Am. 11/1/96; 10/20/97; Am. 06/09/05)

5. All legislation and other policy actions of committees shall be publicly archived in a manner prescribed by the Secretary with the advice and consent of the Executive Council. No legislation or policy shall become effective unless and until it is publicly archived. [See Davis Division Bylaw 200 for effective dates.] (Am. 06/09/05)

29.      Regular Standing Committees

1. Regular standing committees shall consist of members of the Academic Senate or of such members in combination with student representatives and/or other non-Senate representatives. (Am. 4/21/80; 1/27/81)

2. Members of regular standing committees may be ex officio, appointed, or elected. (Am. and renum. 4/21/80; Am. 1/27/81)

3. The Davis Division Committee on Committees shall each year appoint the members not ex officio to all regular standing committees of the Division unless otherwise specifically provided by the Bylaws. These appointments shall be reported to the Representative Assembly for confirmation at the regular meeting of the spring term and, unless objection is made and an election called for by a majority vote of those present, the appointments shall stand. (Am. 1/20/70; 10/19/71, effective 12/21/71; Renum. 4/21/80; Am. 1/27/81)

4. The chairperson of each regular standing committee shall be designated by the Committee on Committees and reported to the Representative Assembly unless otherwise specifically provided by the Bylaws. (Renum. 4/21/80; Am. 1/27/81; 10/20/97)

5. Unless otherwise specified, members of regular standing committees shall take office on the first day of September following their appointment or election and shall serve through the following August 31. Replacements shall serve from the date of appointment through the following August 31. (Am. 1/20/70; Renum. 4/21/80; Am. 1/27/81)

6. Student representatives shall be appointed by the appropriate student government organization under procedures agreed to by the Executive Council. Non-student representatives shall be appointed in the manner designated in the Bylaw pertaining to the committee on which they are to serve. Representatives on a committee do not have voting privileges but they have the right to participate in committee deliberations, except as specified otherwise in the Bylaw pertaining to the specific committee involved, and they may have their opinions recorded. (En. 4/21/80; Am. 1/27/81)

7. Unless otherwise specified in these Bylaws, the annual reports of the regular standing committees of the Davis Division shall be submitted to the Secretary by August 31st and shall constitute a special order for the first regular meeting of the Representative Assembly in the fall term of each academic year. (Am. 10/19/71, effective 12/21/71; Renum. 4/21/80; Am. 1/27/81; 4/26/82; 04/25/05 & eff. 4/25/05)

30.      Joint Standing Committees

1. Joint standing committees shall consist of Academic Senate members in combination with non-Senate members. All members shall have full voting privileges.

2. Joint standing committees may make recommendations to other Senate agencies and to departments or other groups on the Davis campus. They may not take final action on any matter for the Academic Senate or give advice to University officers or other non-Senate agencies in the name of the Senate.

3. Members of joint standing committees may be ex officio, appointed or elected.

4. The Davis Division Committee on Committees shall each year appoint the Academic Senate members not ex officio, to all joint standing committees of the Division unless a different method of appointment or election is specified in the Bylaw pertaining to a specific committee. These appointments shall be reported to the Representative Assembly for confirmation at the regular meeting of the spring term and, unless objection is made and an election called for by a majority of those present, the appointments shall stand.

5. Student members shall be appointed by the appropriate student organization under procedures agreed to by the Executive Council. Other non-Senate members not ex officio shall be appointed in the manner designated in the Bylaw pertaining to the specific committee involved or under procedures agreed to by the Executive Council if no procedure is specified in the Bylaw.

6. Unless otherwise specified in the Bylaws, the chairperson of each joint standing committee shall be:
   1. a member of the Academic Senate; and

   2. appointed by the Committee on Committees. (Am. 6/5/91)

7. Unless otherwise specified, members of joint standing committees shall take office on the first day of September following their appointment or election and shall serve through the following August 31. Replacements shall serve from the date of appointment through the following August 31.

8. The annual reports of the joint standing committees of the Davis Division, except personnel committees, shall be submitted to the Secretary by August 31st and shall constitute a special order for the first regular meeting of the Representative Assembly in the fall term of each academic year. (En. 4/21/80; Am. and renum. 1/27/81; Am. 6/5/02; Am. 4/25/05)

31.      Special Committees

1. Special committees of the Davis Division may be established by the Representative Assembly or by the Executive Council. Special committees established by the Representative Assembly of the Davis Division shall be appointed or elected in the manner designated at the time of their creation. If no different method of election or appointment were indicated, the Committee on Committees shall appoint such committees and designate their chairpersons. Special committees established by the Executive Council of the Davis Division shall be appointed by the Committee on Committees. Appointments to special committees by the Committee on Committees shall be reported to the Representative Assembly but shall not require confirmation. (Am. 10/19/71, effective 12/21/71; Am. 11/17/75)

2. Each special committee shall have such powers and perform such duties as shall be designated in the resolution calling for its appointment. No special committee, however, shall be appointed or elected to perform any duties assigned to a standing committee.

3. A special committee of the Davis Division shall have tenure only until the regular meeting of the Representative Assembly of the ensuing fall term unless (1) a definite term is specified in the authorizing motion; (2) its authorization occurs after April 1, in which case it shall continue for one year beyond the normal expiration date; or (3) it is continued by action of the Representative Assembly. (Am. 10/19/71; 12/21/71)

4. The final reports of special committees shall constitute a special order for the first regular meeting of the Representative Assembly each academic year. (Am. 10/19/71; effective 12/21/71)

33.      Powers and Responsibilities of Committees

1. Each committee of the Davis Division is responsible to the Division and has the obligation to report its actions to the Representative Assembly, but it has the right to report concurrently to the University Assembly of the Academic Senate. (Am. 10/19/71, effective 12/21/71; 06/09/05)

2. Any committee of the Academic Senate, as specified in Academic Senate Bylaw 20 may report to any other committee specified in that bylaw and may be called upon by the University Assembly, by any Division, or by any Faculty to give information concerning its procedures and policies. (Am. 06/09/05)

3. Except as otherwise provided in the Standing Orders of the Regents or Academic Senate bylaws, additional duties may be imposed on a divisional committee by the Regents, the President of the Senate, or the Chief Campus Officer only through the Chair of the Davis Division with the advice and consent of the Executive Council. No action with respect to any such additional duties shall be regarded as an action of the Davis Division unless reported to, and approved by, the Representative Assembly (subject to substantiation or refutation in a mail ballot, according to the provisions of Davis Division Bylaw 35.B). (Am. 10/19/71, effective 12/21/71; Renum. 4/21/80; Am. 06/09/05)

TITLE II.  THE REPRESENTATIVE ASSEMBLY

34.      Membership (Am. 04/25/05, effective 09/01/05)

1. The Divisional Representative Assembly shall consist of the following members ex officio: The President of the University; the Chief Campus Officer at Davis; the Chair, Vice Chair, and Secretary of the Davis Division, each of whom shall serve in the same capacity as an officer of the Representative Assembly; the elected and first alternate members of the University Assembly; the chair of each Faculty of a college or school at Davis; one Departmental Representative for each academic department (or equivalent administrative unit) composed of 13 or more voting members of the Davis Division; and one Committee Representative of each standing committee of the Davis Division. Whenever the elected chair of the Faculty of a college or school is temporarily unable to serve, the vice chair may serve in his or her stead.

2. Departments or other academic units with fewer than 13 voting members of the Davis Division may join for voting purposes at each election with any other department or departments willing to do so, provided the constituency so formed has more than 12 voting members of the Davis Division and provided that notification, including a list of Senate members composing the constituency, is given to the Secretary of the Division. A member of the Davis Division holding an appointment in more than one department shall certify to the Davis Division Secretary the department in which he or she wishes to vote for Representatives, and he or she shall be counted for apportionment in that department.

   The Divisional Committee on Elections, Rules and Jurisdiction shall group into constituencies those departments with 12 or fewer members of the Division which have not formed constituencies prior to a date specified in advance by the Secretary of the Division. The Committee on Elections, Rules and Jurisdiction shall add departments that have not formed constituencies to other combinations where necessary to the orderly arrangement of constituencies.

   Each departmental constituency shall elect its Departmental Representative by secret ballot, shall otherwise devise its own procedures for nomination and election of Representatives and for filling vacancies that occur, and shall make provision for rotation of the office among the departments combined into the constituency. One or more alternate Representatives (prescribing their order of priority) may be elected to serve whenever the regular Departmental Representative is temporarily unable to serve.

3. Departmental Representatives shall be elected for two-year terms in the spring term of odd-numbered years and shall serve from September 1 following election. A special election shall be held to fill the balance of the term of any Departmental Representative or alternate Departmental Representative whose office falls vacant. The term of service of a replacement Departmental or alternate representative begins five days after the Secretary of the Division has been notified of the election. No Representative shall serve as both a Departmental Representative and a Committee Representative.

4. A Departmental Representative unable to attend a meeting of the Representative Assembly shall notify in advance both the Secretary of the Division and, if there is one, the first alternate Representative for that department. Any alternate representative unable to attend the meeting when requested should inform the Secretary and, if there is one, the alternate next in priority. The office of any Departmental Representative or alternate Representative who fails to attend two consecutive meetings without making the appropriate notifications shall be declared vacant. If the office of a Departmental Representative falls vacant in this way, the first alternate (if there is one) becomes the Representative and other alternates advance a step in priority. If the office of an alternate Representative falls vacant in this way, the next alternate, if there is one, advances a step in priority. Whenever there is a vacancy, the departmental constituency shall elect a new alternate or a new Representative as appropriate to complete the balance of the term. (En. 5/6/02)

5. In September of each academic year, each standing committee of the Davis Division shall appoint one of its members to serve as a Committee Representative to the Representative Assembly. The chair of the committee shall notify the Secretary of the appointment of the Committee Representative no later than October 1. In the absence of the appointment of a member of the committee to serve as the Committee Representative, the chair of the committee shall be the Committee Representative.

6. A Committee Representative who is unable to attend a meeting of the Representative Assembly shall notify the chair of the committee in advance of the meeting. The chair of the committee shall name a substitute Committee Representative and notify the Secretary of the substitution not later than 24 hours in advance of the starting time for the meeting of the Representative Assembly.

7. The Representative Assembly shall include a non-voting Parliamentarian, appointed annually by the Committee on Committees, to advise the Chair of the Assembly on matters of Parliamentary procedure. An incumbent may be re-appointed without limit. The Parliamentarian may not otherwise be a member of the Representative Assembly.

35.      Responsibilities and Functions

1. Except by the consent of two-thirds of the members present, no action of the Representative Assembly shall become effective until forty-one days after the date of the meeting at which the action was taken. (Am. 10/20/97)

2. Upon petition by 50 voting members of the Division, submitted within forty days after the date of the meeting at which a specific action was taken by the Representative Assembly, a mail ballot of the Division members must be conducted to substantiate or refute the action in question. The mail ballot shall be in accordance with the procedures of Bylaws 16 and 17 (En. 10/19/71, effective 12/21/71; Am. 10/20/97)

36.      Conduct of Meetings

1. All voting members of the Academic Senate (and others, on the ruling of the Chair) shall have the privilege of attendance and the privilege of the floor at meetings of the Representative Assembly, but only members of the Representative Assembly may make or second motions or vote. However, the chairperson (or his or her designated representative) of a standing or special committee of the Division may move or second action on reports of this committee.

2. Provision may be made for a separate section for seating members of the Representative Assembly. (En. 10/19/71, effective 12/21/71)

     TITLE III. THE COMMITTEE ON COMMITTEES

38.      Membership

The committee shall consist of the Chief Campus Officer of the Davis campus ex officio and nine members to be elected by the Division. (En. 6/6/00; effective 9/1/00)

39.      Election and Term of Office

1. The elected members shall take office immediately after their election is determined by the Committee on Elections, Rules and Jurisdiction. They shall serve until the succeeding committee members are elected.

2. The nine elected members of the committee shall be chosen in the following manner:
   1. Three members shall be elected each year to serve for three years. Replacement members shall be elected to complete any unfilled term as may be necessary. (En. 6/6/00; effective 9/1/00; Am. 6/5/01)

   2. Election shall be posted ballot in accordance with Bylaw 16. The election shall be initiated by the Secretary during the first week in Spring Quarter each year. (En. 6/6/00; effective 9/1/00; Am. 6/5/01)

40.      Powers and Responsibilities

1. The Committee on Committees shall organize immediately after its election, elect its own chairperson and secretary, and make its own rules of procedure, not inconsistent with the Bylaws and Regulations of the Senate and the Davis Division. The retiring Committee on Committees shall delegate one of its holdover members to call the new Committee on Committees together for the first meeting. The new committee shall fill vacancies in its own membership and may determine when such vacancies have occurred. A member appointed to fill a vacancy shall serve only until the next regular election of members of the committee.

2. The Committee on Committees shall ascertain who are the members ex officio of standing committees and who are the members and chairpersons of standing committees not subject to appointment by the Committee on Committees and shall report these names to the Representative Assembly. (Am. 10/19/71, effective 12/21/71)

3. Members of the Committee on Committees shall be eligible to serve as officers of the Division; and as members, chairpersons, or vice chairpersons of other Divisional committees. (Am. 10/20/97)

4. The Committee on Committees shall have the power to receive and act upon resignations to decide when vacancies occur, and to make appointments to fill vacancies in the standing committees of the Davis Division. It shall report such appointments for confirmation at the next regular meeting of the Representative Assembly and, unless objection is made and an election called for by a majority vote of those present, the appointments shall stand. A person appointed to fill a vacancy shall take office at once and serve for the full remaining term, unless his or her appointment has been rejected by the Representative Assembly. (Am. 10/19/71, effective 12/21/71; Am. 10/20/97)

5. Unless otherwise specifically provided in the Bylaws of the Academic Senate or of the Davis Division, the Committee on Committees shall designate members of the Davis Division to serve on the standing committees of the University Academic Senate. (Am. 10/20/97)

6. The Committee on Committees, or at its discretion a committee appointed by it, shall serve as a properly constituted conference body of the Davis Division to consult with the President of the University or his or her representative concerning the appointment of deans and directors.

7. The Committee on Committees shall consult in confidence with other committees, appointing bodies, or officers on the Davis Campus and throughout the University to the end that the committee assignments of any individual shall not be too burdensome.

8. The Committee on Committees shall call for nominees and volunteers from the Faculty to fill vacant positions on committees it appoints, but shall not be obligated to accept any such nominees and volunteers. No one shall be appointed to any office or committee without his or her consent. (En. 6/3/69)

9. The Committee on Committees shall replace any officer of the Davis Division who dies, resigns, or is unable to perform assigned duties for a prolonged period. In the event of disability, the need for replacement shall be determined by the Executive Council. A replacement shall serve the remaining term of the original appointee. A vacant office shall be filled no later than the beginning of the second full academic term after a vacancy occurs. Selection may be made among all members of the Academic Senate, including existing officers, but no person may serve in more than one divisional office simultaneously. If a serving officer is selected to fill a vacancy, the Committee shall select a replacement for the vacancy created. In making replacement selections the Committee shall consult in confidence with other committees, appointing bodies, and officers of the Davis Division. (En. 2/23/99)

TITLE IV.       THE ACADEMIC PERSONNEL PROCESS (EN. 5/24/01)

41.      Authority of Personnel Committees (EN. 5/24/01; AM. 10/21/02)

1. The Committee on Academic Personnel, and the Faculty Personnel Committees shall serve as the properly constituted bodies to advise and confer with the Chief Campus Officer in accordance with the Standing Orders of the Regents. Each of these committees is charged with creating a positive and supportive environment in which excellent academic personnel will thrive.

2. These committees are subject to the authority of the Representative Assembly and of the Division on all matters of policy. The authority of the Representative Assembly and the Division shall not be construed to extend to individual personnel cases or in ways that would breach the confidentiality of individual personnel records guaranteed under University rules or laws.

42.      Committee on Academic Personnel (EN. 5/24/01; AM. 10/21/02)

1. Structure and Membership. This committee shall consist of two independent subcommittees. The Oversight Subcommittee shall consist of the chair and eight other members. The Appellate Subcommittee shall consist of the chair and four other members, each of whom shall have had significant experience with the academic personnel process on the Davis campus. Members of either subcommittee shall not serve on, nor participate in the deliberations of, the other subcommittee during the same term of office. (Am. 10/31/90; 11/8/95; 10/21/02)

2. Oversight Committee. This subcommittee shall have the following duties:
   1. To strive to maintain consistent personnel standards within the Division, given inevitable differences among academic disciplines.

   2. To make timely recommendations to the Chief Campus Officer regarding personnel actions in which the Division has a compelling interest: appointments, terminations, appraisals of assistant professors, promotions to tenure, promotions, actions requiring extramural review, and salaries. The Committee shall normally rely on the recommendations and evidence of academic merit and professional competence provided by other levels of the review process; and, only in unusual circumstances, shall the Committee advise overturning unanimous or nearly unanimous recommendations of earlier levels of review. The Committee shall make every effort to reconcile conflicting recommendations of earlier levels of review, consulting as appropriate with departments, deans, or ad hoc review committees.

   3. In cases or categories of cases for which compelling justification exists, to make recommendations to the Chief Campus Officer regarding personnel actions that according to DD Bylaw 43 (B)(1) would normally fall under the jurisdiction of a Faculty Personnel Committee; and, similarly, to delegate to a Faculty Personnel Committee personnel actions that would normally fall under the jurisdiction of the Committee on Academic Personnel.

   4. Subject to the advice, consent, and direction of the Division, to confer with and advise the Chief Campus Officer on all matters of general policy regarding academic personnel.

   5. To consult regularly with the Executive Council on policy regarding academic personnel.

   6. To report any change in policy enacted since the last report and any policy matter pending before it to the Representative Assembly for review, discussion, and determination by a majority vote at least once each quarter.

   7. To receive and implement within the limits of Senate authority any policy regarding academic personnel adopted by a majority vote of the Representative Assembly or the Division through a mail ballot.

   8. To develop jointly with each academic department general and broadly delineated standards for advancement pertinent to the various academic disciplines, and to publish and update these standards from time to time.

   9. To deliver an annual report covering the previous academic year in a form acceptable to the Representative Assembly to the first regular meeting of the Representative Assembly in the fall term including: 1. a summary of its advice to the Chief Campus Officer and the Faculty Personnel Committees; 2. a summary of the personnel actions and their dispositions considered by the Committee and the Faculty Personnel Committees, including actions subject to further review by the Appeals Subcommittee.

   10. To develop and publish guidelines governing conflict of interest for all members of the Committee on Academic Personnel and members of the Faculty Personnel Committees.

   11. To review staff allocation recommendations of the Committee on Academic Planning and Budget Review and to confer with that committee thereon.

3. Appellate Subcommittee. This subcommittee shall have the following duties:

   1. To provide advice independent of the Oversight Subcommittee to the Chief Campus Officer on any review of a personnel action beyond the original review conducted by the Oversight Subcommittee or the Faculty Personnel Committee subject to the requirements of Davis Division Bylaw 45.

   2. To report to the Oversight Subcommittee in a timely manner a summary of the personnel actions reviewed by the Appeals Subcommittee. This report shall be included in the annual report of the Committee on Academic Personnel to the Representative Assembly as required in paragraph DD Bylaw 42(B)(9).

43.      Faculty Personnel Committees (En. 5/24/01; AM. 10/21/02)

1. Organization.
   1. The number of members and the organization of each Faculty Personnel Committee shall be determined by the Committee on Academic Personnel in consultation with the Executive Committee of each Faculty.

   2. The Executive Committee of each Faculty shall nominate, subject to confirmation by the Committee on Academic Personnel, the members of the Personnel Committee for that Faculty.

   3. The Personnel Committee of a Faculty must include members of that Faculty, but may include other members of the Division.

   4. The Personnel Committees of the Faculty are subordinate to the Committee on Academic Personnel and subject to its jurisdiction.

2. Duties. Each Faculty Personnel Committee shall have the following duties:
   1. To make recommendations to the Chief Campus Officer regarding all matters related to academic personnel within rank and not requiring extramural review, including merit increases (normal and accelerated), and other personnel actions delegated to it by the Committee on Academic Personnel, but excepting those personnel actions for which the Committee on Academic Personnel assumes primary responsibility according to DD Bylaw 42(B)(3).

   2. To report its actions regularly to the Committee on Academic Personnel.

   3. To report to the Committee on Academic Personnel annually (or more frequently if required) a summary of personnel actions falling under its jurisdiction and their disposition to be forwarded as part of that Committee's report to the Representative Assembly as required in paragraph DD Bylaw 42(B)(9).

44.      Faculty Privilege and Academic Personnel Advisers (EN. 5/24/01; AM. 10/21/02)

1. This committee shall consist of a chair and three to six members. The committee shall include members both with experience in the privilege and tenure process and in the academic personnel process, and every member shall be experienced in at least one of the processes. Current members of the Committee on Academic Personnel, Faculty Personnel Committees, or the Committee on Privilege and Tenure are ineligible to serve on this committee. Appointments are for one year and may be renewed.

2. The responsibilities of the members of this committee are:
   1. To advise members of the Faculty with respect to the personnel process and procedures for appeal of personnel actions.

   2. To assess independently whether a personnel action raises substantive issues for appeal and to communicate that assessment to the appellant Senate member.

   3. To advise members of the Faculty with respect to their rights and privileges, grievance procedures, and procedures for responding to charges alleging violations of the Faculty Code of Conduct. (Am. 06/09/05)

3. The chair shall arrange for meetings of the committee and prepare materials as needed to orient the advisers, coordinate activities, and assure consistency of advice.

45.      Review of Personnel Actions (EN. 5/24/01; Am. 10/21/02)

1. Types of review

   Recommendations made by Senate personnel committees may be reviewed in two ways: reconsideration and appeal. (i) Reconsideration is appropriate only if a Senate member wishes to supply additional substantial or contextual information relevant to a personnel action. Reconsiderations are undertaken by the same committee that considered the original action. (ii) Appeal is appropriate when a Senate member believes that a personnel committee has failed to apply established standards of merit or has failed to follow established procedures. Appeals are considered by the Appellate Subcommittee of the Committee on Academic Personnel. Although an appeal may involve matters of merit or procedure, a review of a personnel action does not affect the rights of a Senate member to consideration of matters within the scope of the authority of the Committee on Privilege and Tenure. In particular, subject to the provisions of DD Bylaw 87 and Senate Bylaw 335, requests for redress of violations of a Senate member's rights or privileges may be brought before the Committee on Privilege and Tenure at anytime independently of the review process set forth in this bylaw.

2. Procedures for reconsideration

   The Oversight Subcommittee of the Committee on Academic Personnel and the Faculty Personnel Committees shall establish and publish procedures governing reconsideration of unfavorable recommendations on personnel actions.

3. Procedures for appeal.
   1. Any Senate member who believes that an unfavorable personnel action was the result of a failure to apply established standards of merit or to follow established procedures should consult with an Academic Personnel Adviser before determining that there are issues that warrant an appeal. The Academic Personnel Adviser shall review the relevant information in light of the established standards and procedures and consult with the Senate member.

   2. The Appeals Subcommittee of the Committee on Academic Personnel shall advise the Chief Campus Officer on the appeal of any personnel action beyond the original review conducted by the Oversight Subcommittee or a Faculty Personnel Committee. Its advice shall be based on established standards of merit and established procedures. The Appeals Subcommittee shall state clearly the reason for its decision and shall explicitly address the issues raised by the appellant.

4. The recommendations of committees duly constituted to consider appeals are the definitive advice of the Senate to the Chief Campus Officer on personnel actions, except in those cases in which the Committee on Privilege and Tenure makes a recommendation on particular matters within the scope of its authority.

46.      Academic Freedom and Responsibility (Renum. 5/24/01)

1. This committee shall consist of five members, one undergraduate student representative, one graduate student representative, and one representative appointed by the Davis Academic Federation. (Am. 1/27/81; 6/10/86)

2. The committee shall study any conditions within or without the University which, in the judgment of the committee, may affect the academic freedom of the University or the academic freedom and responsibility of its individual members, and shall report thereon to the Representative Assembly. The committee shall study any reports of conflicts of interest on the part of individuals referred to it by department chairs or the individuals and, if an unresolved problem is found to exist, shall recommend appropriate resolutions to the Executive Council. (Am. 11/15/82)

3. The committee shall establish and maintain liaison with the committees on academic freedom of the other Divisions and of the Academic Senate.

48.      Planning and Budget (Renum. 5/24/01; Am. 06/09/05)

1. This committee shall consist of nine members appointed by the Committee on Committees, and one representative appointed by the Davis Academic Federation with due regard given to breadth of experience in planning and budgetary matters. Members of the committee shall serve for terms normally of three years' duration and a rotation to be determined by the Committee on Committees (Am. 6/6/00)

2. The committee shall have the following duties:
   1. To meet with the Chancellor or the Chancellor’s designate at the beginning of each academic year for a briefing on all sources of revenue for the Davis campus, the allocation of revenue to units of the campus, and budgetary planning for the succeeding academic year. (Am. 06/09/05)

   2. To assess budgetary proposals and requests, including requests for allocation of faculty positions (FTE) for succeeding academic years. (Am. 06/09/05)

   3. On matters relating to academic planning and budget, to receive reports from, and maintain liaison with, the Committee on Educational Policy, the Graduate Council, and the Library Committee.

   4. To report regularly to the Executive Council and the Representative Assembly on matters under consideration.

   5. To receive reports from, and maintain liaison with, the University Committee on Planning and Budget. (En. 2/22/77; Renum. 9/77)

3. Instructional Space Advisory Subcommittee
   1. This committee shall consist of four regular Senate members and three regular representatives. The Senate members shall be: two selected by the Committee on Committees, two selected by the Committee on Academic Planning and Budget Review from its members (one of whom will serve as Chair of this subcommittee). The representatives shall be: one appointed by each of the Davis Academic Federation, the Office of Resource Management and Planning, and the Office of Architects and Engineers. In addition, subject to system wide Academic Senate Bylaw 35.C.2 and 3, the following shall serve as ex officio, the Registrar as a member; the Director of the Teaching Resources Center as a member when also a member of the Senate and as a representative when not; the Assistant Registrar and the Manager of Classroom Technology as representatives. (Am. 6/10/03)
   2. This subcommittee shall have the following duties:
      1. To review classroom scheduling and utilization policies to ensure the efficient use of classroom space.
      2. Advise the Chief Campus Officer on campus needs for new instructional space and on needs for improvements and upgrades to existing instructional space.
      3. To consult with faculty and identify the needs for instructional technology in classrooms.
      4. To establish design criteria for instructional space based on an understanding of the arrangements, layouts and sizes that provide effective learning environments for various instructional activities.

50.      Admissions and Enrollment (Renum 5/24/01)

1. This committee shall consist of the Admissions Officer at Davis, ex officio, and five additional members, two undergraduate student representatives, one graduate student representative, and one representative appointed by the Davis Academic Federation. The chair of this committee, or the chair's designate from among the Senate members of the committee, excluding the Admissions Officer, shall be the representative on the Board of Admissions and Relations with Schools (BOARS). (Am. 6/9/92; 10/20/97)

2. The duties of the committee shall be to consider matters involving admission and enrollment at Davis. (En. 1/21/69)

52.      Affirmative Action and Diversity (Renum. 5/24/01)

1. This committee shall consist of seven members of the Academic Senate, the Vice Provost -- Faculty Relations ex officio, one undergraduate student representative, one graduate student representative, and three representatives appointed by the Davis Academic Federation. (Am. 10/20/97)

2. The committee shall have the following duties:
   1. To advise the Chief Campus Officer and the Davis Division on general policies and practice bearing on affirmative action and diversity for academic personnel and academic programs. As used here, "affirmative action" refers to policies and programs concerning African Americans, Chicanos/Latinos/Hispanics, Asian Americans/Pacific Islanders, American Indians/Alaskan Natives, women, persons with disabilities, special disabled veterans and Vietnam era veterans, while "diversity" refers inclusively to all distinctions based on race, ethnicity, gender, age, citizenship, disability, sexual orientation, religious or political beliefs, status within or outside the university, or other differences among people that may be subject to bias on the part of others.

   2. To monitor all aspects of the Educational Opportunity Program and Student Affirmative Action, with special attention to the problems of admission and retention of culturally diverse and economically disadvantaged students.

   3. To undertake studies of affirmative action and diversity policies and practices and to advise the Chief Campus Officer, the Davis Division and relevant campus units accordingly. These studies should include data and analyses provided by the campus administration on:
      1. the recruitment, admission, retention, appointment, assignment to duties, salaries, advancement, and separation from employment of members of groups protected by affirmative action policies and other groups identified by the Committee as the subject of its concern;

      2. events having either a positive or negative impact on diversity; and

      3. steps taken to create a supportive environment for all members of the campus community.

   4. To advise the Divisional Committees on Academic Personnel and Admission and Enrollment regarding affirmative action and diversity issues within the jurisdiction of those committees.

   5. To recommend persons from among its membership to serve on the Student Affirmative Action Administrative Advisory Committee.

   6. The committee may appoint a subcommittee of its members and others to oversee these duties.

   7. To report annually to the Davis Division on policies and practices.

56.      Courses of Instruction

1. This committee shall consist of the chairperson of the appropriate committee of each college or school having a committee on courses of instruction on the Davis campus ex officio, the Registrar of the Davis campus ex officio, the Chairperson of the Graduate Council Courses Committee ex officio, two additional members from each of the Colleges of Agricultural and Environmental Sciences, Letters and Science, and Engineering, one graduate student representative, two undergraduate student representatives and one representative appointed by the Davis Academic Federation.

2. It shall be the duty of this committee to advise at its discretion departments on the Davis campus and members of the Davis Division on the following matters: the formal approval of new courses of instruction, desirable modifications in courses already approved, the approval of special prerequisites for major subjects, the withdrawal or retention of courses, the conduct of courses, the credit valuation of courses, the classification of courses, reviews Independent Study programs, and any other matters germane to courses of instruction with which the committee may be charged by the Division or other proper authority. The functions of the committee shall consist primarily of general policy determination for the Davis Division, coordination, and review, but the committee shall retain the power of final approval and shall finally decide such matters as may be properly appealed to it. In the discharge of its responsibilities it shall, insofar as practicable, make full use of the appraisals and recommendations of the appropriate committees of the several colleges and schools, particularly when they represent a diversity of academic interests.

3. This committee shall have the following responsibilities with regard to the General Education Program: (Am. 6/5/02)
   1. Approval and cancellation of courses as General Education courses, except those offered through the Education Abroad Program.

   2. Assignment of courses to appropriate areas within the General Education Program, except those offered through the Education Abroad Program.

60.      Distinguished Teaching Award

1. This committee shall consist of five members and three student representatives. At least one shall be a previous recipient of the Distinguished Teaching Award – for Undergraduate Teaching and one shall be a previous recipient of the Distinguished Teaching Award – for Graduate and Professional Teaching. At least one graduate or professional student shall be among the student representatives. (Am. 04/25/05)

2. Each year the committee shall select no more than six members of the faculty to either a Distinguished Teaching Award – for Undergraduate Teaching or a Distinguished Teaching Award – for Graduate and Professional Teaching. The names of those selected shall be presented to the Representative Assembly for confirmation at its regular meeting in the spring term of each academic year. (Am. 6/4/85; 04/25/05)

3. The committee shall periodically review and revise the criteria for the Distinguished Teaching Award. (En. 6/3/80; Renum. 1/27/81)

64.      International Studies and Exchanges

1. This committee shall consist of seven members, one undergraduate student representative, one graduate student representative, and one Academic Federation representative. Members shall include three faculty from the College of Letters and Science (one from each Division), one faculty from the Division of Biological Sciences, and at least one faculty each from the Colleges of Engineering and Agricultural and Environmental Sciences. The Committee shall include as an ex officio member the campus representative to the Universitywide Committee on Education Abroad Program, unless that individual is already a regular member of the committee. In addition, the committee shall include as ex officio members the Director of Education Abroad Program, the Director of Services for International Students and Scholars, and the Director of the International House. (Am. 1/27/81; 6/10/86; 6/8/98)

2. The committee shall have the following duties:
   1. To represent the Davis Division in all matters connected with the Education Abroad Program.
   2. To represent the Davis Division in all aspects of international education, exchange, and internships.
   3. To initiate and assist in the formulation of policies and programs that affect international education, and that service to integrate it into campus academic programs.
   4. To designate approved Education Abroad Program Courses for General Education credit. (En. 6/5/02)

71.      Elections, Rules and Jurisdiction

1. This committee shall consist of three members.

2. The committee shall have the following responsibilities:
   1. To prepare and report for action by the Representative Assembly such changes and additions to the Bylaws and Regulations as it may deem advisable; to submit to any Faculty of the Davis Division such changes and additions to their Bylaws and Regulations as it may deem advisable. The committee is authorized to make editorial and conforming non-substantive changes in Bylaws and Regulations with regard to numbering, headings, cross-references, organizational titles, details of style, and similar items. It shall report such changes to the organization directly concerned.

   2. To review all changes in Bylaws and Regulations submitted to the Representative Assembly or to a Faculty of the Davis Division by other committees or by individuals to verify and ensure conformity of such proposed legislation with the format and content of the Code of the Academic Senate. The committee or individual responsible for any legislation found not compatible with the Code of the Academic Senate is to be informed of the section(s) of the Code with which the proposed legislation is in conflict.

   3. To edit and publish, at such intervals as it may deem expedient, the Manual of the Academic Senate, Davis Division.

   4. To advise the Chairperson of the Division as to whether proposed legislation is solely of Divisional concern.

   5. To advise the Division, its officers, committees, faculties, and members in all matters of organization, jurisdiction and interpretation of legislation of the Academic Senate and its agencies.

   6. To issue, upon a formal request from a member of the Division, legislative rulings interpreting the Code of the Davis Division of the Academic Senate. Such rulings shall remain in effect until modified by legislative or Regental action. Rulings of the committee in these matters must be published in the Call for the first regular Division meeting next following the committee's decision, and all rulings of the Committee on Elections, Rules and Jurisdiction not superseded by legislative or Regental action shall appear in an appendix of the Divisional Manual. (Am. 10/20/97)

   7. To advise the Registrar regarding disposition of his or her responsibilities in administering the Regulations of the Academic Senate and its agencies. (Am. 10/19/71; 11/17/75)

   8. To supervise, in accordance with such rules as the Davis Division may determine, all elections of the Division. The committee shall also supervise the voting on propositions submitted to the Davis Division by mail ballot. In the exercise of this function, the committee may engage the assistance of the Secretary of the Division and such tellers, as the committee deems necessary. (Am. 6/7/83)

72.      Emeriti

1. This committee shall consist of seven members, including at least four Emeriti/ae and one member of the Faculty Welfare Committee ex officio.

2. The committee shall have the following duties.
   1. To maintain current centralized records of Emeriti/ae.

   2. To maintain communication with Emeriti/ae; to facilitate their continued contributions to the University; and to make known to the Academic Senate and the Administration their interest and needs (En. 2/27/89; Am. 6/5/90)

73.      Executive Council

1. This committee shall consist of the following members ex officio: The Chairperson, Vice Chairperson, and Secretary of the Division, each of whom shall serve in the same capacity as an officer of the Council; the Representatives of the Division to the Assembly of the Senate; the first alternate Representative of the Division to the Assembly of the Senate; the Chairperson of the Committee on Committees; the Chairperson of the Committee on Elections, Rules and Jurisdiction; and the assistant professor who is first elected as an At-large Representative to the Davis Division Representative Assembly. The term on the Executive Council for the assistant professor shall be normally two years. In addition, the Council shall include one representative appointed by the Davis Academic Federation, one undergraduate student representative and one graduate student representative. The student representatives and the Academic Federation representative are authorized to attend and participate in all Council meetings except executive sessions. (Am. 1/22/73; 4/17/73; 11/17/75; 4/23/79; 1/27/81; 6/9/81; 6/10/86; 5/24/01)

2. The Chairperson, at his or her discretion, shall have the power to co-opt any or all chairpersons of the standing committees of the Division, and representatives of the Division to Universitywide standing committees of the Academic Senate. Those co-opted shall have full privileges of the floor and voting when called. (Am. 11/15/82)

3. The primary responsibility of the Executive Council is to coordinate the actions and affairs of the Davis Division. It shall serve as liaison between committees of the Division and between the Division and its representatives on University Senate organizations. The Executive Council, although not a policy-making body, is to advise the Division and its officers and representatives on matters of policy, propose to the Representative Assembly legislation it deems necessary, serve as liaison between the Division and the Davis campus Administration, and be available to members of the Administration for consulting and advice when it is not expedient to convene a meeting of the Representative Assembly, especially in cases of emergency. Some responsibilities are:
   1. To prepare for presentation to the Representative Assembly, early in the fall, a statement of the academic and other issues on which the Division should be working. A copy of this statement should accompany the call to the meeting. The Council may wish to co-opt chairpersons of standing committees, as authorized by Bylaw 73(B), when preparing this statement.

   2. To facilitate and expedite consultations between the administration and appropriate committees of the Division, establish special committees to study and report to the Representative Assembly on concerns that are not within the jurisdiction of existing committees, be available for consultation with the Chief Campus Officer concerning the establishment of Administrative task forces, and communicate with appropriate Divisional committees relative to the establishment of task forces by the campus Administration.

   3. To advise the Chief Campus Officer on the performance of principal administrative officers such as vice chancellors, deans, and associate deans.

   4. To attempt to anticipate emerging problems and take measures to cope with them before they become urgent. If, in spite of its efforts, a situation should arise which in its opinion requires emergency action, it may in its own name issue statements or take such action as it deems essential and shall immediately report its actions to the membership of the Division by mail for shall call a special meeting of the Representative Assembly. If a majority of the Executive Council approves, the meeting may be called with only two days' notice. If a statement is made in its own name, it shall be understood that the statement is subject to confirmation, rejection, or change by the Representative Assembly. (Am. 1/22/73)

   5. To approve or deny petitions of students requesting variance from Divisional regulations. This authority may be delegated each year to the appropriate committees of any college or school or to the Graduate Council. If the authority is delegated, each committee to which the authority is delegated must submit a report to the Executive Council at the end of the academic year summarizing the disposition of the petitions brought to it. (Am. 4/21/80; 6/5/91)

   6. To act on behalf of the Davis Division in recommending to the President of the University candidates for degrees and honors in a school, college or graduate division subject to the jurisdiction of the Davis Division. At its discretion, the Executive Council may recommend candidates under suspension of Divisional and Senate Regulations, provided that each such petition submitted by a candidate has been approved by the appropriate faculty or the Graduate Council. Such petitions may include those for the awarding of posthumous degrees. The committee, after forwarding its recommendations to the President, shall maintain in the Academic Senate Office a record of its actions, including separate lists of the names of candidates recommended under suspension of the Regulations. (En. 5/27/68; Am. 10/19/71, effective 12/21/71; Am. 11/17/75; Am. and renum. 2/9/77; Am. 2/2/90)

   7. To conduct a comprehensive review of the academic personnel process starting in Fall 2003 and every five years thereafter. (En. 5/24/01, Am 5/6/02)

   8. To collect, starting in Fall 2003 and every year thereafter, and to report to the Representative Assembly and publish to the Division, comparisons of academic salaries of the Davis Division with: 1) other divisions of the University of California; and 2) a comparison group of universities of higher status than UC Davis whose reputations the Division wishes to emulate. The second group should comprise both public and private universities, and it's composition should be revised from time to time as appropriate. (EN. 5/24/01; Am. 2/26/02)

76.      Faculty Research Lecture

1. This committee shall consist of five members, at least two of whom shall be previous Faculty Research Lecturers who are still connected with the Davis Division. (Am. 02/03/06; effective 02/03/06)

2. This committee shall hold office from April 1 through the following March 31.

3. This committee shall nominate for election by the Representative Assembly a member of the faculty or staff at Davis who has made a distinguished record in research, to deliver a lecture upon a topic of his or her choice. The nomination shall be made at the first meeting of the Representative Assembly in the fall quarter and the lecture shall be delivered during Charter Week of the following spring. (Am. 10/19/71, effective 12/21/71)

77.      Faculty Welfare

1. This committee shall consist of seven members, including at least one emeritus/a Academic Senate member, plus one representative appointed by the Davis Academic Federation, and one representative appointed by the UCD Staff Assembly. (Am. 1/27/81; 4/26/82; 4/25/83; 3/12/85; 6/1/88)

2. The committee shall have the following duties.
   1. To review and consider in a timely fashion matters concerned with the economic welfare of the Faculty, such as salaries, benefits, insurance, retirement, housing, and conditions of employment. The committee will advise the Faculty on proposed changes or improvements. (Am. 4/26/82)

   2. To report to the Representative Assembly on matters of Faculty welfare not assigned to other standing committees of the Division. (Am. 5/27/68; 1/20/70; 10/19/71, effective 12/21/71; Renum. 7/72)

79.      Grade Changes

1. This committee shall consist of five members, one representative appointed by the Davis Academic Federation, and two undergraduate student representatives. The members shall include the Registrar ex officio. (Am. 2/27/89)

2. It shall be the duty of this committee to advise the Registrar on matters of grade change policy and to adjudicate grade change requests which are not unambiguously justified by the Regulations of the Academic Senate and of the Davis Division.

80.      Graduate Council

1. This council shall consist of thirteen Senate members (including a chair, a vice chair, and the Dean of Graduate Studies ex officio), four graduate student representatives (the Graduate Student Assistant to the Dean and Chancellor selected by Graduate Studies, the Graduate Student Association Chair, the GSA Vice Chair, a fourth graduate student selected by GSA) two postdoctoral scholar representatives (the Postdoctoral Scholar Association Chair and another postdoctoral scholar selected by the PSA) and two representatives appointed by the Davis Academic Federation. The Dean of Graduate Studies shall not be chair or vice chair. A chair and vice-chair of this council shall be named by the Committee on Committees. Any member from the Davis Division on the Coordinating Committee on Graduate Affairs who is not a regular member of the Graduate Council shall be an additional ex officio member of this council. The council shall be organized into subcommittees to facilitate the conduct of its business. Subcommittees of the Graduate Council shall be appointed by the Chair and shall serve from the first day of September each year. Deans of Graduate Studies may be appointed to subcommittees but shall not serve as chair of any subcommittee. The Chair of the Graduate Council shall appoint additional Academic Senate members to the subcommittees as deemed necessary. (Am. 6/4/79; 1/27/81; 4/26/82; 6/10/86; 11/25/96; 6/10/03)

2. It shall be the duty of the Graduate Council with respect to the Davis campus:
   1. To grant certificates of admission to qualified applicants for graduate status; to admit qualified students to candidacy for degrees to be conferred on graduate students; to appoint committees in charge of candidates' studies, who shall certify for every candidate before recommendation for a higher degree that the candidate has fulfilled the requirements of the University pertaining to that degree. (Am. 11/25/96)

   2. To make final reports to the Executive Council concerning the conferring of graduate degrees.

   3. To advise the Chief Campus Officer concerning relations with educational and research foundations.

   4. To regulate the conduct of graduate work of the Division with a view to the promotion of research and learning. (Am. 4/26/82; 11/25/96)

   5. To supervise the conduct of public and other examinations for higher degrees.

   6. To make recommendations to the Representative Assembly and to the statewide Coordinating Committee on Graduate Affairs concerning the establishment of new graduate degrees.

   7. To report and to make recommendations to the Representative Assembly on matters pertaining to graduate work.

   8. To coordinate the procedures of the various departments and schools on the campus insofar as they relate to the conferring of degrees higher than the Bachelor's degree.

   9. To recommend and supervise all new, changed, or deleted graduate courses of instruction in the Division. In discharging this responsibility, the Graduate Council presents its recommendations to and shall maintain liaison with the Committee on Courses. (Am. 11/25/96)

   10. To determine for the Division and to make recommendations to the statewide Coordinating Committee on Graduate Affairs concerning the qualifications of departments and graduate groups for initiating new programs and for making changes in established programs leading to existing graduate degrees. (Am. 11/25/96)

   11. To set policies and standards for admission to full- and part-time graduate status. (Am. 11/25/96)

   12. To make rules governing the form of presentation and the disposition of dissertations. (Am. 11/25/96)

   13. To recommend the award of fellowships and graduate scholarships, including honorary travel fellowships, according to the terms of the various foundations. (Am. 11/25/96)

   14. To set policies and standards for appointment of graduate students to be Teaching Assistants, Teaching Fellows, Research Assistants, and recipients of University Fellowships. (Am. 11/25/96)

   15. To limit at its discretion the study lists of students who are employed.

   16. To set policies and standards for appointment of postdoctoral scholars or their academic equivalent and for their enrollment by the Graduate Division. (Am. 11/25/96)

   17. To conduct regular reviews of current graduate programs for their quality and appropriateness. (Am. 11/25/96)

   18. To establish policy on and exercise authority on academic disqualifications and/or dismissals as well as over all graduate academic transcript notations. (En. 6/5/02)

   19. To recommend the award of the Outstanding Graduate Student Teaching Award, according to the terms of the Academic Senate. (Am. 5/4/04)

3. The annual report of the Graduate Council will be presented at the first regular meeting of the Representative Assembly in the fall term. (En. 6/4/85)

4. At its discretion and consistent with Senate Bylaws 20 and 330(C), the Graduate Council may delegate to the Dean of Graduate Studies administrative decisions related to the academic regulations and policies of the Graduate Council. The Dean of Graduate Studies will report on and Graduate Council will review these delegated decisions annually. (En. 2/28/05, eff. 2/28/05)

81.      Graduate Student Privilege Adviser (EN. 6/6/00)

1. The Graduate Student Privilege Adviser is appointed for one year, renewable tern. The individual appointed to this position must be a member of the Academic Senate and must be experienced in the procedures and policies applicable to graduate students. Current members of the Graduate Council are ineligible to serve in this capacity.

2. The responsibility of the Graduate Student Privilege Adviser is to advise graduate students with respect to their rights and privileges, grievance procedures, and resources available to assist them in responding to disputes involving academic and student employment matters not subject to collective bargaining.

3. The Graduate Student Privilege Adviser may not serve on investigative or hearing panels involving graduate students and cannot serve as a representative of any of the parties to such procedures.

83.      Library

1. This committee shall consist of at least ten members, including the following: one undergraduate student representative; one graduate student representative; one representative appointed by the Davis Academic Federation; the chairperson of the library committee of each college or school having a library committee on the Davis campus; a faculty member from each college or school on the Davis campus that does not have a library committee but does have a committee with responsibility for library matters; and the University Librarian of the Davis campus. (Am. 3/16/92; 10/20/97)

2. It shall be the duty of this committee to advise the Chief Campus Officer regarding the administration of the Library on the Davis campus, in accordance with the Standing Orders of the Regents, to advise the University Librarian regarding removal and storage of library holdings, and to perform such other duties relative to the Library as may be committed to the Senate by proper authority. The committee shall report at least once a year to the Representative Assembly. (Am. 6/10/93; effective 1/1/94)

87.      Privilege and Tenure

1. This committee shall consist of a chairperson, who also shall be the chair of the Investigative subcommittee, and sixteen members. (Am. 6/5/02)

2. The committee shall take cognizance of all matters affecting the privilege or the tenure of all Senate or Non-Senate faculty members in conformity with University Senate Bylaws 334-337. Proceedings for grievances, disciplinary actions, and early terminations of Senate or Non-Senate faculty members, shall be conducted in accordance with the principles and rules of procedure set forth in University Senate Bylaws 334-337. (Am. 6/5/02)

3. The committee shall be composed of two subcommittees, the Investigative subcommittee and the Hearings subcommittee. Except for instances in which the Committee on Privilege and Tenure sits as the Committee of the Whole, the two subcommittees shall operate independently of one another. No member shall, during the one-year term of office, be a member of more than one subcommittee.

4. Investigative subcommittee
   1. The Investigative subcommittee shall consist of a chairperson (who is also the chair of the Committee on Privilege and Tenure) and four members. Appointments are for one year and are renewable.

   2. Any Senate or non-Senate faculty member, who believes his or her rights or privileges have been violated may take the grievance to the Investigative subcommittee of the Committee on Privilege and Tenure. The subcommittee shall first determine whether the grievant has made out a prima facie case as defined in University Senate Bylaw 335B2. If a prima facie case has been made out, the subcommittee may make such further investigation of the facts as it deems appropriate to determine if there is sufficient reason to believe that the grievant's rights or privileges may have been violated. This preliminary review shall be conducted in accordance with University Senate Bylaw 335B3. (Am. 3/23/98; Am. 6/5/02)

   3. If the subcommittee determines either that the grievant has not made out a prima facie case or, after a preliminary review, that there is not sufficient reason to believe that the grievant's rights or privileges may have been violated, it shall advise the grievant in writing of that conclusion and the basis for it. (En. 6/5/02)

   4. If the subcommittee determines that the grievant has made out a prima facie case and that there is sufficient reason to believe that the grievant's rights or privileges may have been violated, it shall inform the grievant and the Chancellor's designee in writing of that determination. In accordance with University Senate Bylaw 335B5, the subcommittee shall make an attempt to promote a resolution of the controversy between the grievant and the administrative officer, officers, or other person concerned. If a resolution satisfactory to all parties cannot be reached, the subcommittee shall, after due notice to the parties, refer the case to the Hearings subcommittee for a hearing. A negotiated or mediated resolution is permissible and appropriate at any stage of a grievance proceeding (University Senate Bylaws 335C1 and 335C2). (En. 6/5/02)

5. Hearings subcommittee
   1. The Hearings subcommittee shall consist of a chairperson and eleven members. Appointments are for one year and are renewable. Preferably, at least half of the members serving at any one time should have prior service on the Committee on Privilege and Tenure. Hearings panels for grievance cases, disciplinary cases and early termination cases shall be selected from among the members of the Hearings subcommittee. No person who was a member of the Investigative subcommittee at the time of investigation of a matter may thereafter serve on a hearing panel for that matter. (Am. 6/5/02)

   2. Upon request of the Investigative subcommittee, the chairperson of the Hearings subcommittee shall appoint hearings panels for grievance cases as prescribed by University Senate Bylaw 335. (Am. 6/5/02)

   3. In cases of disciplinary action commenced by the administration against a member of the Academic Senate, or against other faculty members in cases where the right to a hearing before a University Senate committee is given by Section 103.9 and 103.10 of the Standing Orders of The Regents, the chairperson of the Hearings subcommittee shall appoint hearings panels as prescribed by University Senate Bylaw 336 or Section 015 of the UC Davis Academic Personnel Manual, respectively. (Am. 6/5/02)

   4. In cases of proposed termination of a Senate or non-Senate faculty member before the expiration of the faculty member's appointment, or in cases where a tenured faculty member faces termination, or for other faculty members whose right to a hearing before a Senate committee is given by Section 103.9 or 103.10 of the Standing Orders of The Regents, the faculty member may request a hearing before the Hearings subcommittee. The chairperson of the Hearings subcommittee then shall appoint hearings panels as prescribed by University Senate Bylaw 337. (En. 6/5/02)

   5. Hearings Panels (Am. 6/5/02)
      1. Hearings panels shall be selected as prescribed by applicable University Senate Bylaws. To the extent feasible, each hearing panel should be chaired by a person with legal training.

      2. The chairperson of the Hearings subcommittee may consider requests from the parties in the case to reject proposed panel members for good cause. Such requests may be granted if the chairperson determines that good cause has been established. The burden of proof lies with the challenging party.

      3. Once a hearing panel has been appointed and the process has begun, the panel must remain as constituted until the hearing phase has been concluded.

   6. Hearings (Am. 6/5/02)
      1. The hearing procedures shall conform to University Senate Bylaw 335, 336, 337 or Section 015 of the UC Davis Academic Personnel Manual, as applicable to the case.

      2. If a grievant files multiple grievances, the hearing shall be limited to those grievances for which the Investigative subcommittee determines that there is sufficient reason to believe that the grievant's rights or privileges have been violated.

   7. After conclusion of the hearing, the hearing panel shall promptly prepare a report of its findings of fact, conclusions, and recommendations, including the evidence on which these are based. Copies of the report shall be forwarded to the parties in the case, and to the chairperson of the Investigative subcommittee (who is also the chairperson of the Committee on Privilege and Tenure). (Am. 6/5/02)

   8. The chairperson of the Hearings subcommittee shall arrange for meetings and written materials as needed for the orientation of the members of the subcommittee. The chairperson shall take the measures necessary to ensure that hearings are conducted in a fair and professional manner.

6. The Committee of the Whole
   1. The Committee of the Whole shall consist of the chairperson and the sixteen members of the Committee on Privilege and Tenure. (Am. 6/5/02)

   2. The Committee of the Whole shall discharge the duties and responsibilities of the Committee on Privilege and Tenure except those duties and responsibilities specifically within the jurisdiction of the Investigative subcommittee or the Hearings subcommittee. (Am. 6/5/91; Am. 6/5/02)

88.      Public Service

1. This Committee shall consist of five Academic Senate members, two representatives appointed by the Davis Academic Federation, one undergraduate student representative, one graduate student representative, and as ex officio members, the Vice Chancellor of Research, Vice Provost for University Outreach and International Programs, the Dean of University Extension and the Director of the Public Service Research Program. (Am. 3/16/93; 11/2/92; 10/20/97; 6/8/98)

2. The duties of the committee shall be:
   1. To review and advise on non-personnel matters relating to the involvement of faculty in public service activities, and to advise the Chief Campus Officer and the Academic Senate on such matters.

   2. To advise the Chief Campus Officer either on its own initiative or at their request on:
      1. Goals and objectives of campus public service programs and policies;
      2. Effectiveness of these programs and policies;
      3. Select up to four members of the faculty to receive a Distinguished Scholarly Outreach Award. The name of the recipients shall be presented to the Representative Assembly for confirmation at its regular meeting in the winter or spring term of each academic year; and
      4. Such other matters as may be referred to the committee by the President, the Chief Campus Officer, the Vice Chancellor of Research, or the Dean of University Extension. (Am. 10/27/03)

   3. To review new offerings and the approval process for courses carrying University Extension credit.

   4. To establish policies and criteria for admission to University Extension courses, including concurrent courses.

   5. To advise the Dean of University Extension and the departments, divisions, schools, colleges, Graduate Studies, and when appropriate, Cooperative Extension on:
      1. Criteria for approval of University Extension courses offered for University Extension credit; and
      2. Criteria for appointment and retention of University Extension instructors. (Am. 11/15/82; 6/4/85; 3/16/92; 11/2/92; 6/10/93, effective 1/1/94)

99.      Research

1. This committee shall be composed of two subcommittees, the Subcommittee on Research Policy and the Subcommittee for the Faculty Grants Program. (Am. 10/31/90; 6/10/03)

2. The Subcommittee on Research Policy shall consist of a chairperson who will chair both subcommittees, 10 members, the Vice Chancellor for Research ex officio and one member of the Subcommittee for the Faculty Grants Program ex officio. The ex officio member of the subcommittee for the Faculty Grants Program shall be appointed by the committee chairperson. Members of the Subcommittee of Research Policy shall be appointed for a three year term, with the possibility of appointment to a second term that is not to exceed two years. Members shall be selected in consideration of the diversity of research activities on the Davis campus. The Subcommittees on Research Policy shall have the following duties:
   1. Consult regularly with the Vice Chancellor--for Research. Advising the Chief Campus officer and the Division concerning: faculty perspectives on the res